01
Docket
Work docket
Register every sanctioned job from the board — the anchor for everything that follows.
ECM · Since 2016 · AI-powered
Government electrical work. Billed in minutes.
ECM is the ERP built for electrical contractors and board vendors — from docket and LOI through PO, SRN, SIRN, measurement, and final bills. Upload the PDFs your department sends; our AI reads them and fills the registers. Trusted by vendors since 2016.
- Docket → Final bill
- AI PDF intake
- Works & bill timeline
- On-site expenses
- Store & ledger
Or call +91 86955 11929 — we reply within one business day
ECM by the numbers
2016
Battle-tested
Used by board vendors for years
Min
To final bill
Not weeks of re-keying
AI
Document intake
Upload PDFs — no manual entry
7
Bill stages
Docket through final bill
1
Command view
Works, bills, store & ledger
The billing path
Seven stages. One continuous record.
ECM mirrors how board vendors actually bill — 7 linked stages from docket to final bill, nothing re-keyed between them.
- 02
LOI
Letter of intent
Capture LOI details, dates, and scope so nothing is lost between office and site.
- 03
PO
Purchase order
Link PO lines to dockets and materials — ready when measurement time comes.
- 04
SRN
Store receipt note
Track what left the department store, what is on site, and what must return.
- 05
SIRN
Store issue return note
Returns and balances reconciled — no surprise shortages at final billing.
- 06
Meas.
Measurement
Field quantities captured once; rates and abstracts build from the same record.
- 07
Bill
Final bill
Generate submission-ready bills in minutes — reminders so nothing sits pending.
AI-powered intake
Upload the PDF. We fill the register.
Departments still send LOIs, POs, and measurement sheets as PDFs. ECM's AI reads them, extracts the fields, and posts to the right docket — so your team reviews instead of re-types.
- Scans department PDFs — LOI, PO, measurement, correspondence
- Maps fields to docket, SRN, and bill registers automatically
- Human review before post — you stay in control
- Works alongside manual entry when you need it
AI document intake
ScanningLOI_WBSEDCL_2847.pdf
Dropped · 2.4 MB
Docket no.DKT-2847
LOI date14 Mar 2026
Sanctioned value₹ 18,42,500
Command center
Your business, one dashboard
6 modules that answer the questions you ask every morning — what is pending, what is billable, and what is still with the store.
Whole-job timeline
See what is pending, in progress, and done — per docket, per site, per board.
Bill tracker
Draft, submitted, and cleared — with reminders before deadlines slip.
On-site expenses & ledger
Petty cash, labour, and site costs tied to the job — not a separate notebook.
Department store
Items issued, to be collected, or to be returned — reconciled with SRN and SIRN.
Advance reports
High-performance registers your auditor and your site engineer both trust.
AI document intake
Upload board PDFs — LOI, PO, measurement sheets. Data lands in the right register.
Why vendors switch
Built on the site, not in a slide deck
Minutes, not weeks
Final bills that used to take a fortnight
When docket, measurement, store issues, and expenses live in one system, the abstract builds itself. Vendors who moved to ECM cut final-bill preparation from weeks to minutes — with fewer queries sent back from the board.
- One record from docket to final bill
- Rates and quantities stay linked
- Submission-ready formats
- Reminder before payment windows close
Office meets site
Every rupee and every metre, visible
Site engineers log progress; accounts see bill status; storekeepers know what is still with the department. No more WhatsApp photos and duplicate registers.
- Works pending vs done per docket
- On-site expenses tied to the job ledger
- Store items to return or collect
- Advance reports for management decisions
Since 2016
Proven with real board vendors
ECM was not built in a lab — it was shaped by electrical contractors who bill state boards every month. Now AI intake removes the last excuse for manual data entry.
- In production since 2016
- Refined with vendor feedback
- Indian hosting and support from Techimpace
- AI layer added without breaking your workflow
Start with one docket
Map your first docket end-to-end — then scale.
Most vendors begin with docket, measurement, and final bill on a single live job. Add AI intake, store reconciliation, and advance reports once the office team is comfortable.
Honestly compared
Registers, generic ERP, or ECM
Board billing is not a generic invoice problem — it is docket, store, measurement, and final bill, chained together.
| Criterion | Registers & WhatsApp | Generic ERP | ECM |
|---|---|---|---|
| Board document flow | Folders and memory | Not built for docket→bill | Docket, LOI, PO, SRN, SIRN, measurement, final bill |
| PDF intake | Retype everything | Manual import | AI scan and post to register |
| Store reconciliation | Separate notebook | Inventory module, not board SRN | SRN/SIRN tied to docket |
| Site expenses | Lost receipts | Generic expense module | Ledger per job, audit-ready |
| Bill status | Ask the accountant | Project invoice only | Timeline: pending, submitted, cleared |
| Support | Nobody | Ticket queue | Team in Bardhaman that built it |
From the field
Vendors who bill boards every month
“We used to spend two weeks on a single final bill. With ECM the abstract is ready the same day measurement is logged — and the AI reads the board PDFs so my clerk is not typing LOI numbers at midnight.”
“SRN and store returns were always where we lost money. ECM shows what is still with the department store before we submit — that alone paid for the software.”
“I have used ECM since 2016. When they added AI document intake, we did not change how we work — we just stopped re-keying. The timeline view is what I open every morning.”
FAQ
Government electrical contractor software — answered
What board vendors ask before they switch from registers.
What is ECM electrical contractor software?
ECM is cloud ERP software from Techimpace for government electrical contractors and electricity-board vendors. It manages the full billing workflow — docket, LOI, PO, SRN, SIRN, measurement, and final bills — plus works timeline, on-site expenses, department-store reconciliation, ledger, and advance reports. It has been used by board vendors since 2016 and now includes AI-powered PDF intake.
Who is ECM built for?
ECM is built for licensed electrical contractors and vendors who execute work for state electricity boards and similar government departments — firms that juggle multiple dockets, store issues, field measurement, and final billing every month.
How does AI document intake work?
Upload PDFs you receive from the department — LOIs, purchase orders, measurement sheets, or correspondence. ECM's AI extracts the relevant fields and proposes entries in the correct docket and register. Your team reviews and confirms before anything is posted.
Can ECM generate final bills quickly?
Yes. When docket, measurement, store issues, expenses, and rates live in one system, ECM prepares submission-ready final bills in minutes instead of weeks of manual abstract preparation.
Does ECM track department store items?
Yes. ECM tracks SRN and SIRN against each docket — what was issued, what is on site, what must be returned to the department store, and what is still pending collection.
Can I see works pending and bill status in one place?
Yes. ECM's command timeline shows jobs pending, in progress, and completed, alongside bill status — draft, submitted, and cleared — plus on-site expenses and ledger entries per docket.
Is ECM only for West Bengal electricity boards?
ECM was refined with vendors working across Indian electricity boards. Workflow stages map to common government electrical billing practice; we configure board-specific formats during onboarding.
How do I get started with ECM?
Book a free demo through our website or call Techimpace in Bardhaman. We walk through your current docket and billing process, import existing data where possible, and train your office and site team before go-live.
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Book a free ECM demo
A live walk-through on your billing stages — docket through final bill, with AI document intake and the command timeline your team will use every day.
Free consultation · Itemised quote · On-site training available